Open Position | HR and Office Manager

HR and Office Manager

TIME COMMITMENT: Regular part-time, position (24 hours per week). On occasion, the position may require evening and weekend work.

LOCATION: This position is based in the greater Washington DC area. Weekly in-person visits to the PEER office in Silver Spring, MD are required. A hybrid remote/in office schedule will be considered.

Summary of Position

PEER is seeking highly organized and effective administrative professional with proven expertise in human resource management.

Duties and Responsibilities


Human Resources Management

  • Effectively implement and manage use of technology, platforms, and third-party vendors to support and optimize HR-related needs within the organization.
  • Conduct new hire onboarding to include the review of organizational policies and benefits, office procedures, personnel forms, timesheets, and performance appraisal process.
  • Administer all benefit programs, including but not limited to medical, dental, vision, short-term and long-term disability, flexible spending accounts, and retirement plans.
  • Maintain personnel files and record keeping reports.
  • Implement HR best practices and utilize human resources metrics to make effective human resources related decisions.

Financial Liaison

  • Responsible for liaising with the accounting team and providing invoices and payments.
  • Prepare staff payroll timesheets and work with staff to correctly track vacation and comp leave requests.
  • Work with the accounting team to monitor finances and make recommendations for efficiencies and operational needs.
  • Work with the Development Team to digitally deposit all checks and ensure timely record keeping of contributions.
  • Assist in annual financial audit preparation.
  • Process payments to vendors in a timely fashion and work with accounting team to upload all relevant financial documentation and track progress.

Office Administration

  • Manage the office including purchasing of office supplies and office equipment.
  • Manage facilities and work with the building management and vendors to address office maintenance needs.
  • Responsible for day-to-day facilities issues, such as access keys and security access cards, maintenance issues, and emergency procedures.
  • Coordinate with Information Technology vendors to identify IT needs and help to ensure continuous access to IT hardware and software for all staff.
  • Maintain and organize digital files in Sharepoint and ensure accurate information is easily accessible to staff.

Other Duties

  • Serve as back-up for answering the general phone line and answering the general organizational inbox.
  • Other duties as assigned by the Executive Director.

Qualifications

  • Bachelor’s degree preferred. Associate degree with applied experience considered.
  • Proven non-profit experience, with at least 1 year of applied experience in HR and office administration.
  • Highly developed written and communication skills.
  • Experience with juggling multiple priorities in a fast-paced non-profit environment.
  • Excellent organizational and project management skills, strong attention to detail.
  • Interest and experience working with non-profits in the environment and/or advocacy sectors and applying best practices.
  • Fluency in Microsoft Office Suite and willingness to learn bill.com, and other systems.

Compensation

This is a regular salaried part-time (24 hours per week) position with full benefits, generous flex time, and a salary range of $30,000-36,000 annually depending on experience.

To Apply

Submit a Cover Letter and Resume as a single PDF document and type “HR/Office Manager-Last Name” in the subject line. Send application materials to peer@peer.org.


PEER is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Phone: 202-265-7337

962 Wayne Avenue, Suite 610
Silver Spring, MD 20910-4453

Copyright 2001–2024 Public Employees for
Environmental Responsibility

PEER is a 501(c)(3) organization
EIN: 93-1102740